Compliance and Forms

The Challenge in the Field.

Paper forms, binders, and disconnected tools make it hard to stay ahead of regulatory requirements. Inspectors may work from outdated checklists. Completed forms get misplaced. Schedules aren’t shared across shifts. When documentation isn’t accurate or easy to retrieve, compliance becomes stressful, and regulators don’t accept “we missed it” as an explanation.

The SAIM Solution.

SAIM delivers connected, audit-ready compliance with location-confirmed, time-stamped inspections; built-in guidance; and proactive scheduling that keeps teams aligned across every shift and site. Each inspection creates a complete, verifiable audit trail with photos, notes, evidence, and digital signatures stored in one place. Leaders get clear visibility into what’s due, what’s done, and what’s next — making compliance predictable instead of stressful.

The Difference Between Disconnected and Connected Compliance.

Before SAIM After SAIM

Before SAIM

Inspections aren’t scheduled or tracked consistently, leading to missed requirements.

Recurring inspections generate automatically and track consistently.

After SAIM

Before SAIM

No alerts or unified view of what’s due, so issues surface only during audits.

Automated reports and 30-90-day look-ahead prevent surprises.

After SAIM

Before SAIM

Teams rely on memory, emails, or spreadsheets, creating inefficiency and errors.

Coordination, vendor scheduling, and audit prep all happen inside SAIM.

After SAIM

Before SAIM

Vendors and auditors are scheduled reactively, adding stress and delays.

Leaders see everything due this week, month, and quarter in one view.

After SAIM

Before SAIM

Vendors/auditors are scheduled reactively.

High risk of pencil-whipping with no verification, guidance, or asset confirmation.

After SAIM

Every Requirement – Tracked, Timestamped, and Audit-Ready.

Time-Stamped Records

Accurate, automatic timestamps for defensible submissions.

Digital Signatures

Identity-verified digital signatures tied to each user.

Smart Forms & Questionnaires

Dropdowns, dates, numeric inputs, text fields, and required evidence.

Recurring Schedules

Automated daily, weekly, monthly, quarterly, and annual task and reporting options.

PDF & Excel Reports

Generate individual forms or complete audit packets.

Task-Linked Forms & SOPs

Attach required forms to tasks, SOPs, or standards.

Vendor & Contractor Access

Controlled external access with full traceability.

Complete Audit Trail

Every revision, signature, note, and submission logged.

Built for Every Level of Compliance.

From the federal level to the local level, compliance looks different in every industry, but the challenges are always the same: requirements, recurring tasks, inspections, and documentation that demand accuracy. SAIM can be customized to support compliance requirements across the entire regulatory ecosystem. No matter who sets the requirement, SAIM gives you one connected system to track, verify, and document it all.

Regulatory and Jurisdictional Compliance Examples

TSA
ATA
API
PHMSA
FAA
EPA

DOT
OSHA
NFPA
Cost Guard
State DEQs
Municipal Authorities

Industry and Operational Compliance

Aviation: airfield operations, GSE checks, terminal systems, ADA, emergency systems, environmental controls, airline audits
Marine & Ports: dock operations, terminal inspections, spill prevention, USCG requirements
Industrial & Manufacturing: equipment and vehicle checks, line safety, environmental reporting
Utilities & Public Works: lift stations, stormwater systems, water treatment testing
Oil & Gas / Midstream: pipeline integrity, tank inspections, leak detection
Data Centers: generator tests, cooling systems, life safety systems
AEC & Contractors: QC inspections, commissioning, turnover documentation

Corporate, Insurance and Ownership Compliance.

Corporate HSE audits
Environmental or ESG audits
Internal compliance program reviews
Insurance and risk-management audits
Owner/client audits for 3rd-party operators or contractors
Contract, franchise, or brand standard compliance

Authority Having Jurisdiction (AHJ) and Oversight Compliance

Airport / port authorities
Fire marshals
Local inspectors
County environmental offices
Permitting authorities

Your Records Are Organized, Long Before an Auditor Asks.

Generate complete compliance packets in seconds.

Export compliance reports by month, quarter, or custom date range
Bundle forms by requirement, asset, system, or category
Click-to-drill into individual tasks or inspections
Track corrections, resubmissions, and close-outs

Explore Custom Reporting & Dashboards

See SAIM Capabilities in Action

Maintenance, Inspections, and Work Orders

Centralize inspections, work orders, and asset care. Track maintenance in real time, streamline field operations, and improve consistency across locations. Learn More

Compliance and Forms

Digitize compliance with automated forms, recurring tasks, and audit-ready records. Keep O&M documentation organized and accessible from anywhere. Learn More

Real-Time Data and Alerts

Monitor equipment health with live signals, trends, and anomaly alerts. Detect issues early, troubleshoot quickly, and keep operations running. Learn More

Infrastructure Visualization

Explore your facility in 3D with SAIM’s Digital Twin. See components in detail, navigate assets remotely, and collaborate faster with up-to-date spatial information. Learn More

Knowledge Transfer & Training

Capture critical knowledge and standardize onboarding. Build role-based training that reduces field exposures, improves retention, and strengthens operational consistency. Learn More

Asset, Fleet & Inventory Management

Track assets, fleet, and inventory in real time. Manage lifecycle, monitor utilization, and plan maintenance and parts needs to reduce downtime and improve budgeting. Learn More

Document Management

Centralize facility info in one secure, searchable library. Store drawings, manuals, SOPs, permits, and more with version control and easy access from the field or office. Learn More

Custom Reporting & Dashboards

Roll up inspections, work orders, and monitoring data into organized dashboards. Spot risks, track trends, and make informed decisions faster. Learn More

SAIM Unlocks Your Team’s Potential.

See how SAIM can maximize your investment and minimize risks for your team, company and operations.

Know it’s getting done. See what’s been inspected, serviced or skipped.
Avoid costly surprises. Spot possible issues early with live facility data, trends, and predictive insights.
Stay audit-ready. Keep critical records centralized and accessible when you need them.

Request a Demo Explore Platform

Compliance Doesn’t Have to Be Complicated. Digitize It.

The Challenge in the Field.

The SAIM Solution.

The Difference Between Disconnected and Connected Compliance.